Employee profiles
One record per employee from onboarding to the final settlement, with a list export to PDF or Excel.
People
Payroll and HR for every branch across the Gulf
Run payroll for the UAE, Saudi Arabia, Kuwait, Qatar, Bahrain and Oman, with gratuity, social insurance and the UAE wage file worked out from your data. Leave, attendance, performance reviews and the full employee record sit in the same box, from onboarding to final settlement.
- WPS wage files generated from an approved payroll run
- End of service gratuity calculated for all six GCC states
- Geofenced check-in enforced per branch, down to the metre
People
Employee records
Document expiry tracking
See which visas, Emirates IDs, passports and other documents expire within the next 7, 14, 30, 60 or 90 days, with a separate list of what has already expired.
Departments and managers
Every department carries a manager, who also appears on the org chart.
Org chart
Built from department managers and each employee's own reporting line, merged into one chart.
Company directory
Any employee can browse a company-wide directory by branch or department, not only admins.
Self-service profile
Employees update their own phone number, address and emergency contact details; pay and identity fields stay locked.
People
Leave and attendance
Leave requests and balances
Employees request leave and see their balance for the year; leave types come with one-click presets you can seed for the whole company.
Public holidays
A holiday list filterable by year, matched to each employee's own country, so everyone sees the holidays that apply to them.
Geofenced check-in
Set a location and a radius from 50 to 5,000 metres per branch; a check-in outside that radius is refused and shows the exact distance.
Attendance history
Employees see their own attendance history over a date range; admins see company-wide stats and can delete a record to correct it.
Shifts and schedules
Define shifts, assign them to a roster, and auto-assign default shifts to get a new team started quickly.
Overtime
Calculated by country: in the UAE, 1.25x on normal days and 1.5x on nights, rest days and public holidays; in Saudi Arabia, a flat 1.5x. Requests go through approval.
People
Payroll
Payroll runs
Run payroll with a full audit trail of who changed what and when; a correction run sits alongside an already posted run rather than rewriting it.
Payroll rules
Tax, deduction, allowance, end of service and social security rules, scoped by country, branch, employment type and salary band.
Salaries and GOSI
Salary records show a live GOSI contribution estimate while you edit pay for a Saudi employee.
Deductions
Ad hoc, per-employee deductions, kept separate from the statutory rules engine.
Timesheets
Timesheets go through their own submit and approval workflow, separate from attendance punches.
Reimbursements
File a reimbursement claim and a photo of the receipt fills in the amount, date, vendor and category; you can still enter it by hand.
WPS wage file
A UAE Wage Protection System salary information file is generated from an approved payroll run, with IBAN checks and that run's payment deadline shown alongside it.
People
Gratuity and compliance
End of service gratuity
Calculated to each country's rules for all six GCC states.
Final settlements
A draft settlement totals the gratuity estimate, unused leave encashment, any notice pay and manual adjustments, then moves through approve and post.
Social insurance
Saudi GOSI, Kuwait PIFSS, Qatar GRSIA, Bahrain SIO and Oman SPF, each calculated to that scheme's rules.
Nationalisation
Emiratisation, Nitaqat, Kuwaitisation, Qatarisation, Bahrainisation and Omanisation quotas, with sector rates you can edit.
People
Performance, benefits and reports
Performance reviews
Annual, quarterly, monthly or project reviews, rated 0 to 10, with bilingual goals moving from draft to approved.
Benefits enrolment
Enrol staff in health, life, retirement, transport, housing, education or another benefit type, scoped per branch.
Self-service payslips
Employees view and download their own payslip as a PDF, with gross salary, deductions, tax, social security and net salary as separate columns.
Reports and exports
Four reports, each as a PDF or Excel file: employees, salaries, leave requests and attendance.
Dashboard KPIs
The People home screen shows headcount, attendance, leave and payroll figures at a glance.
People
The detail behind it
Country coverage
What People calculates in each GCC country.
| Country | Gratuity | Social insurance | Nationalisation |
|---|---|---|---|
| UAE | Calculated | Not calculated | Emiratisation |
| Saudi Arabia | Calculated | GOSI | Nitaqat |
| Kuwait | Calculated | PIFSS | Kuwaitisation |
| Qatar | Calculated | GRSIA | Qatarisation |
| Bahrain | Calculated | SIO | Bahrainisation |
| Oman | Calculated | SPF | Omanisation |
Figures are calculated to each country's current rules; you file and pay through the relevant authority.
A payroll run, from calculation to the wage file
Calculate
Run payroll for the period; every payslip is set from your payroll rules, salaries and any deductions.
Review the audit trail
Each change is logged with who made it, when, and the before and after state, so the run stays auditable.
Approve
Move the run to approved once it has been checked, ready for salaries to be paid.
Generate the wage file
From the approved run, generate the UAE Wage Protection System salary information file, with IBAN checks and that run's payment deadline.
Post
Post the run once salaries have been paid.
Correct if needed
Open a correction run linked to the posted run rather than rewriting it, so the original run stays intact.
Payroll postings reach the Finance general ledger as soon as a run is calculated, not only once it is approved.
Employee self-service
- Payslips
- View and download your own payslip as a PDF; you cannot see anyone else's.
- Leave
- Request leave and check your balance for the year; only a pending request can be cancelled, by you.
- Attendance
- See your own attendance history for a date range you choose.
- Directory
- Look up any colleague in the company directory by branch or department.
- Profile
- Update your own phone number, address and emergency contact details; pay and identity fields stay locked.
- Reimbursements
- File a claim and let a photo of the receipt fill in the amount, date, vendor and category.
People
Works with the other boxes
PeopleFinance
Payroll postings flow into the Finance general ledger as soon as payroll is calculated for the period.
PeopleDashboard
The Dashboard rolls up headcount and other People figures alongside every other box, for one branch or the whole group.
PeoplePlatform
Ask Axion answers plain questions about headcount from People, alongside Sales, Finance and Supply Chain, in one place.
People
Frequently asked questions
Does Axion submit WPS files or pay GOSI contributions for us?
No. Axion generates the wage file and calculates the GOSI estimate from your data. Submitting the file and paying contributions still goes through the Wage Protection System and GOSI themselves.
Which GCC countries does gratuity cover?
All six: the UAE, Saudi Arabia, Kuwait, Qatar, Bahrain and Oman, each calculated to that country's rules.
Can we run payroll across more than one country or branch?
Yes. Payroll rules are scoped by country, branch, employment type and salary band, so one run can apply the right rule to each employee.
How does the geofenced check-in work?
Each branch can set a location and a radius from 50 to 5,000 metres. A check-in outside that radius is refused and shows the exact distance the employee is from the branch.
Does receipt reading approve reimbursement claims automatically?
No. It reads a photo of the receipt and fills in the amount, date, vendor and category for you to check. You still approve the claim, and you can enter it by hand instead.
Can employees see each other's pay?
No. Payslip downloads are scoped to your own record. The self-service profile lets you edit your own contact and emergency details, not pay or identity fields.
Get started
Turn on People today.
Apply for a 90-day pilot, or book a 30-minute demo and we will walk you through the boxes that fit your business, with your own numbers.
A Novamind product, built for the GCC.
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